Privacy Policy for Stubbs Martial Arts Academy, LLC

Stubbs Martial Arts Academy, LLC (“we,” “our,” or “the Academy”) is committed to protecting the privacy and security of our students, families, website visitors, and community members. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you interact with us online or in person.


1. Information We Collect

We may collect the following types of information:

A. Personal Information

  • Student and parent/guardian names
  • Contact information (phone number, email address, mailing address)
  • Emergency contact details
  • Date of birth or age (for class placement and safety)
  • Payment information (processed securely through third‑party providers)

B. Enrollment & Training Information

  • Attendance records
  • Rank, belt level, and testing history
  • Injury reports (for safety and liability purposes)

C. Website & Digital Information

When you visit our website, we may automatically collect:

  • IP address
  • Browser type
  • Device information
  • Cookies and usage data (for analytics and site performance)

D. Media & Photography

With consent, we may collect:

  • Photos or videos of students during classes, events, or competitions
     These may be used for marketing, social media, or promotional materials.

2. How We Use Your Information

We use collected information to:

  • Provide martial arts instruction and manage student enrollment
  • Communicate class updates, schedule changes, and announcements
  • Process payments and maintain financial records
  • Ensure student safety and emergency preparedness
  • Improve our programs, website, and customer experience
  • Share promotional content (only with prior consent)


3. How We Share Your Information

We do not sell or rent your personal information.

We may share information only with:

  • Service providers (payment processors, scheduling software, email systems)
  • Instructors and staff (for class management and safety)
  • Legal authorities when required by law or to protect the safety of our students and staff
  • Event partners (e.g., tournament organizers) when necessary for participation
  • All third‑party partners are required to protect your information and use it only for authorized purposes.


4. Data Security

We take reasonable administrative, technical, and physical measures to protect your information from unauthorized access, disclosure, or misuse. While no system is 100% secure, we strive to maintain the highest standards of data protection.


5. Children’s Privacy

We understand the importance of protecting children’s information.
 For students under 18:

Personal information is collected only with parent or guardian consent

We do not knowingly collect more information than necessary

Parents may request access, updates, or deletion of their child’s information at any time


6. Your Privacy Rights

Depending on your location, you may have the right to:

Access the personal information we hold about you

Request corrections or updates

Request deletion of certain information

Opt out of marketing communications

Withdraw consent for photos or videos at any time

To make a request, contact us using the information below.


7. Third‑Party Links

Our website or social media pages may contain links to external sites. We are not responsible for the privacy practices or content of those third‑party websites.


8. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted with a revised “Last Updated” date. Continued use of our services indicates acceptance of the updated policy.


9. Contact Us

If you have questions about this Privacy Policy or wish to exercise your privacy rights, please contact:


Stubbs Martial Arts Academy, LLC
 56 East Agency Street, Roberta, Ga 31078
 info@stubbskarate.com
 478-663-4011




Refund Policy




At Stubbs Martial Arts Academy, LLC we are committed to providing high‑quality martial arts instruction, a safe training environment, and a positive experience for all students. To ensure fairness and consistency for all members, the following Refund Policy applies to all programs, payments, and services:

Stubbs Martial Arts Academy, LLC Refund Policy – Terms and Conditions

  1. General Policy All payments made to Stubbs Martial Arts Academy, LLC (“the Academy”), including but not limited to tuition, membership fees, registration fees, testing fees, event fees, and merchandise purchases, are final and non‑refundable.


  1. Tuition and Membership Fees Tuition and membership payments are non‑refundable regardless of student attendance, participation, personal circumstances, or early termination of membership.


  1. Programs, Events, and Special Services Payments for belt testing, seminars, workshops, camps, tournaments, or any special programs offered by the Academy are non‑refundable.


  1. Merchandise and Equipment All merchandise and equipment sales are final. Exchanges may be permitted solely in cases of manufacturer defect and only if the item is unused and returned within seven (7) days of purchase.


  1. Limited Exceptions Refunds will not be issued under any circumstances except in the event of an administrative error made by the Academy. Any exception granted is at the sole discretion of the Academy and may be issued as account credit rather than monetary refund.


  1. Acknowledgment Enrollment in any program or payment for any service constitutes acknowledgment and acceptance of this Refund Policy.

If you have questions about this Refund Policy please contact us:

Stubbs Martial Arts Academy, LLC
56 East Agency Street, Roberta, Ga 31078
info@stubbskarate.com
478-663-4011